Kurdistan Center for Arts and Culture (KCAC)
Gallery & Registration Officer
- Erbil
- Part time
- 13 hours ago
- Salary
- Not stated
- Openings
- Several people
- Deadline
- Nov 16, 2026
- Languages
- Kurdish (Sorani) · English
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Gallery Registrar · Erbil
The Kurdistan Center for Arts and Culture is seeking a Gallery & Registration Officer in Erbil to oversee the gallery shop, handle sales and inventory, and maintain formal object registration records.
About the job
The Kurdistan Center for Arts and Culture (KCAC) is a registered NGO (No. 5803) based in Erbil, working across contemporary art, heritage, and public culture in the Kurdistan Region.
Within its Araban Cultural District — Kurdistan’s first dedicated cultural district — the Araban Gallery comprises four exhibition halls, a gift shop, reception, a courtyard, and a hireable rooftop, with a year-round programme of exhibitions and public events.
The Gallery & Registration Officer runs the gallery shop and keeps the formal record of every artwork entering, moving within, or leaving the gallery. It is one full-time post combining daily front-of-house retail with the registration discipline a working exhibition space requires. The postholder is accountable for the till and for the paper trail behind the art, working closely with curatorial, operations, and finance colleagues.
Responsibilities
- Open, close, and present the shop daily, keeping displays stocked, priced, and in keeping with KCAC’s visual identity.
- Handle all sales: operate the point of sale, manage cash and card takings, and reconcile daily with finance.
- Keep stock records current: receive deliveries, run stocktakes, flag reorders, and manage consignment stock from artists and publishers.
- Produce monthly sales and stock reports for finance.
- Gather, analyze, and synthesize visitor and customer feedback to produce insight reports that drive continuous improvement.
- Welcome visitors and answer questions on current exhibitions and the wider programme.
- Propose new lines — editions, publications, crafts — with the curatorial and publications teams.
- Maintain the gallery’s object register, recording every artwork’s entry, location, movement, and exit.
- Prepare and file loan, consignment, and sale documentation for each work, including certificates of authenticity where issued.
- Produce condition reports, with photography, on arrival, departure, installation, and deinstallation.
- Coordinate packing, transport, and couriering with art handlers and shippers.
- Hold insurance and valuation records and flag anything affecting cover.
- Keep records current through exhibition changeovers as works are hung, moved, or returned.
- Monitor basic environmental conditions in gallery and storage and report anomalies.
Requirements
- Experience in retail, gallery, museum, or comparable customer-facing and record-keeping work.
- Meticulous with money, spreadsheets, and filing; comfortable with databases and point-of-sale systems.
- Trustworthy with cash, keys, and valuable objects; discreet with commercial and artist information.
- Fluent Sorani Kurdish and working English.
- Available for rostered weekends, event evenings, and exhibition changeovers.
- Calm under pressure and able to manage busy periods and large visitor numbers confidently.
- Strong hospitality and welcoming skills, with a warm and professional front-of-house manner.
- Experience handling artworks or fragile objects; registrar or collections training.
- Arabic and/or Kurmanji.
- Familiarity with Zoho or comparable systems.
Working hours
- Sunday: closed (maintenance and training)
- Monday–Wednesday: 10:00–20:00
- Thursday and Saturday: 11:00–22:00
- Friday: 14:00–21:00
- Work is on a shift rota covering opening hours, including weekends, evening events and exhibition changeovers.
- Part time: approximately 30 hours per week each, on alternating shifts, together covering all opening hours.
Skills
- Point of sale (POS)
- Cash handling
- Stocktaking
- Condition reporting
- Art handling
Details
- Profession
- Gallery Registrar
- Category
- Design & Creative
- Working hours
- Mon-Wed 10:00-20:00, Thu & Sat 11:00-22:00, Fri 14:00-21:00