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IVY Japan Organization

Finance and Logistics Support Officer

  • Erbil
  • Contract
  • 3 hours ago
Salary
Not stated
Deadline
Oct 25, 2026
Languages
English · Arabic

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Accountant · Erbil

IVY is hiring a Finance and Logistics Support Officer in Erbil to oversee financial tracking, documentation, procurement, and office logistics for its humanitarian projects. The role suits a finance or business graduate with at least two years of NGO finance experience who is fluent in English and Arabic.

About the job

The International Volunteer Centre of Yamagata (IVY) is a Japanese NGO established in Yamagata, Japan in 1991. Today, IVY runs projects in 5 countries: Ukraine, Bangladesh, Japan, Iraq and Syria. IVY Iraq office implements Iraq projects and remotely oversees Syria projects. It has been working in the Northern part of Iraq and Syria by delivering educational supports, vocational support and distributing Non-Food Items (NFI) and food to Syrian refugees, Internal Displaced People (IDPs), returnees and host community. IVY Iraq Office is looking for a Finance and Logistics Support Officer that will support its project preparation, implementation, and monitoring in accordance with the responsibilities and tasks outlined below under “Key Responsibilities.”

Benefits

  • Paid leave

Responsibilities

  • The Finance and Logistics Officer are responsible for ensuring that IVY’s operations comply with government, donor, and organizational guidelines.
  • a) Finance:
  • Check supporting documents (such as receipts and evidential documents) and ensure that expenses are valid, in accordance with the planned budget, and properly authorized.
  • Accurately enter verified receipts and invoices into the designated financial reporting templates, as per IVY’s guidelines and donor requirement.
  • Process payments, review the accuracy of receipts and store them both digitally and physically.
  • Coordinate with partner organizations to ensure that receipts and evidence documents are accurate.
  • Ensure financial procedures in compliance with the local government, donor and IVY’s guidelines.
  • Assist with budgeting, financial planning, and monitoring of expenses of current projects, as well as those under development.
  • Support the Iraq Office Team and HQ on monthly financial tracking of projects.
  • Monitor cash and bank transactions to ensure that accurate records are maintained.
  • Conduct cash counting with the Country Director for the office and submit a cash balance report to HQ monthly
  • Support Internal and External audits by providing relevant documentation.
  • Support drafting and completion of the Annual Financial Report for the Kurdistan Regional Government and Government of Iraq.
  • Perform other finance-related duties as required by the Country Director, staff or Iraq Office and HQ.
  • Visiting the tax office and completing the payment of staff taxes.
  • b) Logistics:
  • Ensure organizational assets are properly recorded, labelled, stored and maintained.
  • Maintain accurate inventory records of the office.
  • Monitor office supplies and arrange replenishment when required.
  • Ensure fixed assets purchased under certain projects are used and stored in accordance with the donor’s regulation.
  • Support Internal and External audits by providing relevant documentation.
  • Perform other logistics and procurement duties as assigned by the supervisor.
  • Assist with hotel reservations and transportation (including arranging and working with IVY’s driver)
  • Make other logistical arrangements such staff insurance, visas and residency permit for international staff, as per need.
  • c) Procurement:
  • Ensure asset management and procurement procedures is accordance with IVY’s and donor’s guidelines.
  • Obtain quotations and prepare purchase documents.
  • Ensure procurement document is accurate and properly stored digitally and physically.
  • Support Iraq team with procurement planning and monitor ongoing procurement requests.
  • Act as the main point of contact for company procurement matters.
  • Develop contracts for the suppliers of materials/services in timely manner with accordance with IVY Guidelines.
  • Ensure timely delivery of purchased materials and services as per agreed quality standard and follow up with companies when required.
  • d) Administrative Support:
  • Translate administrative documents and emails into Kurdish/English when it is required.
  • Assist the office in creating media outlets such as leaflets, annual reports, and for public events and potential donors to understand about the IVY’s Iraq and Syria Projects.
  • Assist the Iraq Office with daily administrative and office management tasks, including organizing and processing emails and other inquires, photocopying, filing, and preparing and arranging documents.
  • Coordinate office supplies, equipment, stationery, and other administrative needs.

Requirements

  • Undergraduate degree in Finance, Accounting, Business Administration, Logistics, Procurement, or a related field
  • At least 2 years of relevant experience in finance, preferably with an NGO or international organization
  • Good knowledge of financial, procurement, and logistics procedures
  • Experience with accounting, financial reporting and budgeting is required. Experience in procurement and logistics is an advantage.
  • Good knowledge of Microsoft Office, particularly Excel and Word, is required.
  • Strong organizational skills
  • Good communication and coordination skills.
  • Strong attention to detail and accuracy
  • Ability to work independently and manage multiple tasks and deadlines
  • Good understanding of donor and organizational compliance requirements
  • Fluency in English and Arabic is required
  • The position will be based in Erbil, Iraq. The position may require travel outside Erbil, including to Sulaymaniyah and Dohuk Governorates, as well as to other locations as needed. Travel to Federal Iraq, including Mosul, may also be required depending on project needs and operational requirements.

Working hours

  • The regular working hour is from 8:30am to 5:30pm. (negotiable)
  • The office is closed on Fridays, Saturdays, some Kurdistan public holidays, and paid leave which are approved by the Country Director.

Notes

  • Duration of contract: 8 months with possibly of extension
  • Only shortlisted candidates will be contacted and will be invited for an interview.

Skills

  • Microsoft Excel
  • Microsoft Word
  • Accounting
  • Financial reporting
  • Budgeting

Details

Profession
Accountant
Category
Accounting & Finance
Education
Bachelor's degree
Experience
2+ years
Working hours
08:30-17:30
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