Personal Assistant - Risk Management
National Bank of Iraq3 hours ago
- Salary
- Not disclosed
- Job type
- Full time
- Location
- Baghdad
- Deadline
- Oct 6, 2026
National Bank of Iraq is hiring a Personal Assistant for the Risk Management Department in Baghdad to coordinate workflow, manage schedules, prepare reports, and handle correspondence. Candidates should have a bachelor's degree in a relevant field and 1 to 3 years of experience.
Responsibilities
- Receive and organize requests and correspondence addressed to the Office of the Head of Risk Management according to priority.
- Follow up on correspondence and requests with the departments, divisions, and sections reporting to the management.
- Direct requests to the relevant parties within the management according to the nature of the matter and the instructions of the direct manager.
- Monitor the progress of requests and tasks among departments, divisions, and sections, ensuring adherence to established deadlines.
- Prepare tracking schedules for tasks and directives issued by the direct manager.
- Follow up on the implementation of decisions and directives with the concerned parties and report the completion status to the direct manager.
- Identify any delays or observations affecting workflow and escalate them to the direct manager for appropriate action.
- Monitor urgent or high-priority cases and ensure timely escalation when required.
- Organize the direct manager’s schedule, including internal and external meetings.
- Coordinate meetings with relevant departments, divisions, sections, and branches.
- Prepare meeting agendas as needed and arrange the required files and supporting documents.
- Record meeting minutes, recommendations, and decisions.
- Prepare follow-up schedules for meeting minutes and monitor progress with the concerned parties.
- Organize and maintain official correspondence, documents, and administrative files related to the management.
- Assist the direct manager in monitoring urgent or important matters by highlighting critical issues.
- Arrange reservations and logistical requirements for meetings or official assignments as needed.
- Coordinate with relevant parties to prepare presentations, files, or documents required for senior management meetings or related committees.
- Prepare periodic administrative reports on workflow within the Risk Management Department based on the direct manager’s instructions.
- Prepare reports on business volumes, requests, or open and closed matters within the management when required.
- Follow up on the preparation and collection of data from the relevant departments and divisions for submission to the direct manager.
- Maintain and organize a database for follow-ups, correspondence, and administrative requests.
- Update tracking schedules and ensure the accuracy of the data entered.
- Prepare periodic summaries of achievements, developments, and outstanding matters.
- Provide support in preparing presentations, schedules, and files required for management meetings.
- Ensure the accuracy of data and reports before submission to the direct manager.
- Follow up on reports required by the Risk Management Department and ensure their receipt within the specified deadlines.
- Review and organize incoming and outgoing mail and correspondence before presenting them to the direct manager.
- Draft letters, correspondence, and emails as directed by the direct manager.
- Follow up on responses to official letters and correspondence with the relevant departments, divisions, and sections.
- Maintain official letters, reports, and correspondence in an organized and easily accessible manner.
- Handle sensitive management-related correspondence and information with confidentiality and reliability.
- Ensure that all required attachments and documents are complete before sending or submitting any correspondence.
- Classify and maintain administrative files related to meetings, correspondence, reports, and tracking schedules.
- Support the departments and divisions under the Risk Management Department in organizing administrative requests and following up on operational requirements.
- Follow up on management requests related to Human Resources, Administrative Services, or Information Technology when required.
- Coordinate requirements related to consultants, partners, or other relevant entities as assigned by the direct manager.
- Assist management staff in standardizing templates and administrative forms used for follow-up activities.
- Provide the necessary administrative support to ensure the efficient execution of the department’s activities.
Requirements
- Education: Bachelor's Degree
- Field of Study: Finance and Banking Sciences, Accounting, Business Administration, or an equivalent discipline.
- Total Years of Experience: 1 to 3 years.
Skills
- Meeting minutes
- Schedule management
- Report preparation
- Correspondence drafting
Details
- Profession
- Office Administrator
- Category
- Administration
- Education
- Bachelor's degree
- Experience
- Junior · 1+ year