LAGASH Services
last week
Head of Documentation and Contracts Department
- Salary
- Not disclosed
- Job type
- Full time
- Location
- Baghdad · Karbala
- Deadline
- Sep 23, 2026
A real estate company is seeking a Head of Documentation and Contracts Department based in Baghdad and Karbala to supervise the archiving and security of official company contracts and land records. The position requires a relevant bachelor's degree, at least 10 years of experience, and fluency in English and Arabic.
About the job
A well-established real estate company in Baghdad/Karbala is seeking a Head of Documentation and Contracts to oversee the management, security, and archiving of all official company documents, including contracts, property titles, and land records.
Responsibilities
- Manage and safeguard all original company contracts (contracting, suppliers, clients, partnerships)
- Review incoming original contracts and verify completeness of signatures and seals
- Oversee archiving of property and land documents (ownership deeds, allocations, maps, licenses)
- Maintain secure storage of original copies of critical documents
- Establish and maintain a central register for all contracts and land records
- Track contract milestones (start, expiry, renewal, termination) and issue timely alerts
- Coordinate with the Legal Department on document review, retention, and retrieval
- Ensure confidentiality and protect documents from loss, damage, or unauthorized access
- Oversee electronic archiving linked to physical document copies
- Conduct periodic audits of documents, contracts, and physical assets
- Prepare periodic reports on contract, land, and critical document status
- Support legal due diligence processes as needed
- Coordinate with relevant departments (Legal, Finance, Investment, Projects)
- Develop and implement policies for managing sovereign documents and assets
- Supervise the Document Control team and distribute archiving/contract-related tasks
Requirements
- Bachelor's degree in Law, Business Administration, or a related field
- Minimum 10 years of experience in contract or document management, preferably within large or multinational companies
- Fluency in English and Arabic
- Strong knowledge of local and international laws related to contracts and intellectual property
- Experience using electronic document management systems
- Certifications in document management systems (DMS) and familiarity with ISO 9001
- Additional certifications in contract management such as CPCM or FIDIC, or governance and asset management
Skills
- Contract Management
- Electronic Document Management Systems
- Document Archiving
- Due Diligence
Details
- Profession
- Contracts Manager
- Category
- Administration
- Education
- Bachelor's degree
- Experience
- 10+ years
- Languages
- English · Arabic