Administrative Officer
BIM14 hours ago
- Salary
- Not disclosed
- Job type
- Full time
- Location
- Erbil
- Deadline
- Oct 26, 2026
BIM is seeking an Administrative Officer in Erbil to oversee day-to-day office operations, facility upkeep, asset tracking, and HR administrative support.
About the job
BIM is a multidisciplinary company established in 2014 and headquartered in Erbil, Iraq, specializing in construction, engineering, procurement, maintenance, and supply chain management.
BIM focuses on sustainable infrastructure, innovation, digital transformation, smart energy, and operational excellence across Iraq.
Overall Objective: To provide day-to-day administrative support to BIM's Erbil offices and facilities and assist the HR & Administration Department in maintaining a clean, organised, properly functioning, and professional working environment. The position requires a proactive, responsible, organised, and active individual who can identify routine administrative requirements, take appropriate action, follow up on pending matters, and ensure that office and employee needs are addressed in a timely manner.
Responsibilities
- Support the day-to-day administrative requirements of BIM's Erbil offices and facilities.
- Regularly check office areas and identify anything requiring attention.
- Identify routine office issues and report them to the HR Lead or relevant person and follow up until they are resolved.
- Ensure employees have the required office tools, equipment, devices, and other necessary items.
- Monitor office supplies and ensure essential items are available and replenished when required.
- Monitor drinking water, coffee, tea, stationery, cleaning materials, and other office essentials.
- Ensure office areas remain clean, tidy, organised, and professionally presented.
- Follow up on routine repairs and maintenance, including doors, bathrooms, plumbing, water supply, electrical issues, furniture, and other office facilities.
- Coordinate with technicians, suppliers, and service providers when required and follow up on pending work.
- Ensure meeting rooms, common areas, and other office areas are properly prepared and presentable.
- Support the maintenance of the garden, parking area, and external office areas where applicable.
- Support the HR Department with day-to-day employee and administrative matters.
- Assist employees with routine administrative requests and coordinate with the HR Department when further support is required.
- Assist with attendance-related matters, employee documentation, and other HR administrative requirements as assigned.
- Support the implementation of HR policies, procedures, and office rules at the Erbil office.
- Monitor general workplace presentation and compliance with office rules.
- Report serious, repeated, or unresolved workplace issues to the HR Lead.
- Welcome guests and ensure they are treated professionally.
- Assist in preparing meeting rooms and arranging refreshments according to the requirements of the visit.
- Coordinate with relevant departments regarding office requirements and administrative matters.
- Maintain proper records of administrative requests, office supplies, maintenance activities, and other assigned matters.
- Maintain and monitor the assets of BIM offices and warehouses, ensuring proper records, availability, condition, and appropriate use of company assets.
- Assist with the issuance, transfer, return, and replacement of office and warehouse assets and maintain accurate asset records.
- Conduct regular checks of assigned office and warehouse assets and report missing, damaged, or improperly used assets.
- Report missing, damaged, or improperly used company assets to the HR Lead and follow up on the required action.
- Assist with physical verification and reconciliation of company assets when required.
- Follow up with suppliers, technicians, and service providers to ensure timely completion of requested work.
- Provide regular updates to the HR Lead regarding important administrative, asset, facility, and employee-related matters.
- Maintain confidentiality when handling employee-related and company information.
- Perform other related duties assigned by the HR Lead.
Requirements
- previous experience in administration, office support, HR administration, or a similar role.
- Demonstrated ability to organize and coordinate multiple administrative tasks.
- Ability to follow up on outstanding matters and ensure tasks are completed.
- Experience dealing with employees, suppliers, technicians, and service providers.
- Good knowledge of common office administration practices and workplace coordination.
- Good organisational, communication, problem-solving, and follow-up skills.
- Ability to maintain records and handle confidential information appropriately.
- Ability to maintain basic asset, office supply, and administrative records.
- Ability to identify routine office and facility issues and take appropriate action or report them to the relevant person.
- Languages Required: Kurdish, English
- Microsoft Office, including Word, Excel, and Outlook.
- Basic document management and record-keeping tools.
- Proactive and active approach to work.
- Responsible and reliable.
- Strong organisational and follow-up skills.
- Good communication and interpersonal skills.
- Strong attention to detail.
- Ability to identify problems and take practical action.
- Ability to work independently and take ownership of assigned responsibilities.
- Willingness to support employees and other departments when required.
- Professional and respectful approach when dealing with employees, guests, suppliers, technicians, and service providers.
- Able to maintain confidentiality when handling employee-related and company information.
- Flexible and willing to respond to changing administrative requirements.
- Ability to coordinate with employees, management, suppliers, technicians, and external service providers.
- Willingness to take initiative and respond promptly to office and administrative requirements.
- Ability to conduct regular checks of office areas, facilities, supplies, and company assets.
- Ability to travel between BIM offices and warehouses in Erbil when required.
- Any other requirements may be assigned according to BIM's operational needs.
- Ability to work effectively in a busy office and multi-team environment.
Skills
- Office administration
- Record keeping
- Asset management
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
Details
- Profession
- Office Administrator
- Category
- Administration & Office
- Languages
- Kurdish (Sorani) · English
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