AVSI Foundation
یاریدەدەری سەرچاوە مرۆییەکان
ناونیشانی ڕاگەیاندن: Human Resources Assistant
- هەولێر
- گرێبەست
- 18 کاتژمێر لەمەوبەر
- مووچە
- 1,000 – 1,050 دۆلارمانگانە
- دوا وادە
- 12 تشرینی دووەم 2026
- زمانەکان
- کوردی (سۆرانی) · عەرەبی · ئینگلیزی
دەربارەی کاری هاوشێوە ئاگادارم بکەرەوە
سەرچاوەی مرۆیی · هەولێر
ڕێکخراوی AVSI Foundation لە هەولێر پێویستی بە یاریدەدەری سەرچاوە مرۆییەکانە بۆ ماوەی ٩ مانگ بە مەبەستی ڕاپەڕاندنی کاروبارەکانی دامەزراندن، دۆسیەی فەرمانبەران، مۆڵەت و دۆکیومێنتی مووچە.
دەربارەی کارەکە
The Human Resources Assistant is responsible for managing and supporting the day-to-day human resources activities of AVSI Iraq.
The position covers recruitment, personnel administration, employment contracts, attendance and leave management, payroll documentation, employee records, and HR reporting, ensuring compliance with AVSI policies and applicable labour legislation.
The position also provides general administrative support, including document management, filing, and archiving, to ensure the smooth operation of administrative activities.
Duty Station: Erbil, with missions to other AVSI offices as required.
Period: 9 months, including a 2-month probation period.
Reporting to: Country Representative and Administration.
Department: Human Resources Department.
مووچە
- USD 1,000–1,050 net per month, depending on qualifications and relevant experience.
ئەرکەکان
- Prepare and publish vacancy announcements in coordination with the relevant supervisors.
- Receive, review, and organize job applications and prepare candidate shortlists based on established criteria.
- Coordinate interviews, written tests, and other recruitment activities.
- Communicate with candidates regarding interviews, selection processes, and required documentation.
- Conduct reference checks for selected candidates and maintain proper records.
- Prepare employment offers for management review and approval.
- Maintain and regularly update recruitment trackers and related documentation.
- Prepare employment contracts, extensions, amendments, and employment-related letters for management review and approval.
- Maintain and update employee personnel files, both electronically and in hard copy.
- Collect, verify, and update employee personal information and required documentation.
- Maintain an accurate and updated employee database and staff list.
- Monitor contract expiry dates, probation periods, and renewal deadlines, and inform management accordingly.
- Prepare and follow up on documents required for social security registration and other employment-related procedures.
- Ensure proper filing and confidentiality of all personnel records.
- Monitor employee attendance, working hours, and monthly timesheets.
- Collect and review attendance records and follow up on missing or incomplete documentation.
- Maintain updated records of annual leave, sick leave, maternity leave, unpaid leave, and other types of leave.
- Monitor employee leave balances and prepare regular summaries.
- Report attendance discrepancies and related issues to the supervisor.
- Prepare monthly HR information required for payroll processing.
- Verify employee attendance, leave, contract changes, salary adjustments, and other relevant payroll information.
- Coordinate with the Finance Department to ensure timely submission of accurate payroll documentation.
- Maintain updated records of employee salaries, allowances, and benefits.
- Prepare and follow up on documentation related to social security and other statutory employee obligations.
- Organize onboarding and orientation activities for newly recruited employees.
- Ensure new employees receive, understand, and sign all required HR documents and organizational policies.
- Follow up on probation period evaluations and periodic staff performance assessments.
- Maintain records of employee training and development activities.
- Coordinate employee resignation, end-of-contract, and clearance procedures.
- Prepare and maintain employee separation documentation and support exit interviews when required.
- Maintain and regularly update HR databases, trackers, and filing systems.
- Prepare periodic HR reports related to staffing, recruitment, contracts, leave, and other HR activities.
- Ensure that all HR documentation is complete, accurate, and properly archived.
- Prepare and organize HR documentation required for internal reviews, audits, and management requests.
- Handle employee information with strict confidentiality.
- Support the Administration Department in organizing and maintaining administrative documentation and records.
- Maintain accurate and well-organized physical and electronic filing systems.
- Support document scanning, classification, and electronic archiving in accordance with organizational procedures.
- Assist with general administrative activities and documentation as assigned by the supervisor.
- Ensure proper handling and confidentiality of organizational records.
- Ensure the implementation of AVSI HR policies and procedures in daily HR activities.
- Provide employees with information and guidance regarding HR procedures, attendance, leave, and employment documentation.
- Support compliance with applicable Iraqi and Kurdistan Region labour and social security legislation.
- Promote adherence to AVSI's Code of Conduct, safeguarding, confidentiality, and other organizational policies.
- Report HR-related concerns and issues to the supervisor when necessary.
مەرجەکان
- Bachelor's degree in Human Resources, Business Administration, Management, or another relevant field.
- 2–3 years of relevant professional experience in Human Resources, personnel administration, or a similar position.
- Practical experience in recruitment, employment contracts, personnel records, attendance, and leave management.
- Good knowledge of applicable Iraqi and Kurdistan Region labour legislation and social security procedures.
- Very good written and spoken communication skills in Kurdish, Arabic, and English (mandatory).
- Good knowledge of applicable Iraqi and Kurdistan Region labour legislation, social security regulations, and personal income tax procedures.
- Previous experience with an NGO or international organization is an advantage.
- Strong organizational and administrative skills with attention to detail.
- Ability to independently handle daily HR activities under management supervision.
- Good communication and interpersonal skills.
- Ability to maintain accurate employee records and databases.
- Strong time-management skills and ability to prioritize multiple tasks.
- High level of confidentiality, integrity, and professional ethics.
- Good problem-solving skills and ability to follow established procedures.
- Ability to work effectively with different departments and field offices.
- Familiarity with Microsoft Teams, SharePoint, Microsoft Lists, or HR management systems is an advantage.
- Ability to work both independently and as part of a team.
- Willingness to learn and develop professional HR skills.
- Commitment to AVSI Foundation's values, policies, and Code of Conduct.
شارەزاییەکان
- دامەزراندن
- بەڕێوەبردنی کارمەندان
- گرێبەستەکانی کار
- بەڕێوەبردنی مۆڵەت
- پشتگیری مووچە
- ئەرشیفکردن
وردەکاری
- پیشە
- سەرچاوەی مرۆیی
- بەش
- کارگێڕی و ئۆفیس
- خوێندن
- بەکالۆریۆس
- ئەزموون
- 2+ ساڵ