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MAG (Mines Advisory Group)

منسق مشتريات

عنوان الإعلان: Procurement Coordinator

الراتب
غير محدد
آخر موعد
8 تشرين الثاني 2026
اللغات
الإنجليزية

نبّهني بوظائف مشابهة

مسؤول مشتريات · أربيل

تبحث منظمة MAG عن منسق مشتريات للعمل في مقرها الرئيسي بأربيل لإدارة أنشطة المشتريات وعمليات المناقصات والإشراف على المخزون وفقاً لسياسات المنظمة. تتطلب الوظيفة خبرة لا تقل عن 4 سنوات في اللوجستيات والمشتريات وإتقاناً ممتازاً للغة الإنجليزية.

عن الوظيفة

MAG’s Vision is a world in which everyone can live free from the enduring and devastating consequences of armed violence, conflict and their legacy.

People will live in communities where their rights are upheld, with dignity and choice and free from fear from mines, explosive remnants of war (ERW) and the impact of small arms and light weapons and ammunition.

MAG’s Mission is to save lives, ease suffering and enable sustainable development by limiting the causes and addressing the consequences of armed violence and conflict so people can live with dignity and choice, free from fear. We will use our core skills and distinctive competence to save lives through the removal of mines and ERW, and reduce the impact of small arms, light weapons and ammunition on people and communities. How we do this is as important as what we do – we work primarily with and for communities, for us ‘it’s all about people’.

MAG’s Values: Our values come to life through our actions, every day. How we act has an impact on others. As someone who works at MAG, you can help to create a positive culture by demonstrating our values through your own behaviour and actions. Everyone has a role to play in shaping our culture. Everyone should understand our values and is encouraged to think how they are relevant to their individual role.

DETERMINED - we work with purpose.

EXPERT - through excellence and expertise we build trust.

INTEGRITY - we strive to do the right thing.

COMPASSION - people come first in everything we do.

INCLUSIVE - we are inclusive, and we value diversity.

المهام

  • Implement procurement activities in accordance with MAG’s Procurement Policy and Handbook, ensuring compliance across all operations.
  • Support the CPLM in promoting understanding and consistent application of logistics and procurement policies, procedures, and guidelines.
  • Consolidate procurement plans across projects and bases to minimize spot-buying and reduce small transactions.
  • Coordinate effectively with internal departments, suppliers, and MAG HQ to ensure smooth procurement processes, including international purchases and timely customs clearance, import/export, and tax exemption approvals.
  • Conduct market analysis, supplier sourcing, and support applicants in developing terms of reference and technical specifications.
  • Lead market consultations (e.g., Calls for Interest, Calls for Tender), including publishing annual Calls for Expression of Interest for MAG-targeted markets.
  • Monitor supplier quality against specifications, document supplier visits, and manage disputes arising from signed contracts.
  • Ensure suppliers comply with MAG’s key policies, including safeguarding, anti-corruption, anti-bribery, anti-human trafficking, and anti-slavery.
  • Obtain relevant licences and permissions for the procurement and use of sensitive equipment.
  • Contribute to the strategic definition and continuous improvement of the country procurement function.
  • Manage procurement activities in line with MAG’s logistics procedures and procurement policy, including processing requests, preparing documentation, and maintaining accurate records in the procurement tracker.
  • Coordinate small-scale and advanced procurements, ensuring proper order processing, delivery monitoring, and technical conformity of items in consultation with requisitioners.
  • Draft, publish, and archive tender documents; lead tender processes when required and conduct market consultations such as Calls for Interest and Calls for Tender.
  • Conduct market analysis and supplier sourcing, support applicants in developing technical specifications, and regularly update supplier lists and price databases.
  • Maintain constructive relationships with suppliers, validate invoices, and coordinate with the finance department to schedule payments in line with cheque and cash office timelines.
  • Ensure proper documentation and archiving of procurement files, including receiving, dispatch, and delivery records, and report any quality issues.
  • Monitor supplier compliance with MAG’s key policies, including Gender, Safeguarding, Anti-Corruption, Anti-Bribery, Anti-Human Trafficking, and Anti-Slavery.
  • Ensure all necessary licenses and permissions are obtained for sensitive equipment and coordinate with MAG HQ for international purchases and customs clearance.
  • Maintain and update the Procurement Tracker to monitor ongoing procurement activities.
  • Maintain the Contract Monitoring tool to track obligations, timelines, and deliverables.
  • Provide monthly cash flow forecasts to support financial planning and ensure availability of funds.
  • Ensure supplier due diligence and regularly update the supplier database.
  • Supervise Logistics Assistants, ensuring they are equipped to perform assigned tasks in compliance with MAG procedures, including documentation, archiving, and reporting.
  • Ensure regular sharing of monthly reports highlighting key challenges related to procurement, inventory, and asset management.
  • Work in alignment with MAG’s core values and act as an ambassador for the organization.
  • Participate in relevant meetings and contribute to fundraising initiatives where appropriate.
  • Comply with MAG’s Equal Opportunities, Code of Conduct, and Dignity at Work policies.
  • Undertake and apply learning from relevant training and development programmes.
  • Ensure clear communication and understanding of MAG’s policies, including Gender and Safeguarding, across all interactions.
  • Perform any other duties as required to support MAG’s mission and operations.
  • Work in compliance with/ uphold MAG's Safeguarding framework - Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery
  • Encourage an open and transparent way of working that facilitates a strong safeguarding culture within and between teams
  • Ensure that all staff understand the provisions clearly and challenge any unacceptable behaviour
  • Ensure that any concerns, reports or complaints are taken seriously and investigated promptly and thoroughly

المتطلبات

  • Minimum of 4 years of demonstrated experience in logistics, with a strong focus on procurement and inventory management.
  • At least 1 year of experience managing high-volume procurement processes.
  • Strong self-organization and ability to work independently as well as collaboratively within a team.
  • Proven supervision skills with the ability to motivate and manage a small team effectively.
  • Good literacy, numeracy, and IT proficiency (e.g., Microsoft Word and Excel).
  • Excellent written and spoken English communication skills.
  • Ability to maintain clear and accurate record-keeping systems for supply chain and asset management.
  • Strong verbal and written communication skills with clarity and credibility.
  • Effective negotiation skills.
  • Valid driving ability.

الراتب

  • Salary Pay: Grade 6 in accordance with MAG Iraq salary scale.

ملاحظات

  • Department: Procurement and Logistics
  • Line Managed by: Country Procurement and Logistics Manager
  • Responsible for line managing: Logistics Assistant(s) - if any.
  • Location: Erbil Head Office with frequent travels to all MAG locations in country- MAG Iraq

المهارات

  • Microsoft Word
  • Microsoft Excel
  • التفاوض
  • إدارة المخزون
  • إدارة المناقصات
  • القيادة

التفاصيل

المهنة
مسؤول مشتريات
الفئة
الإدارة والأعمال المكتبية
التعليم
بكالوريوس
الخبرة
4 سنوات أو أكثر
قدّم عبر البريد الإلكتروني